©2020 by iApotheca Healthcare.

iApotheca Narcotics Reconciliation

Learn how our tool can help you save hours of time and eliminate the headache of investigating discrepancies.

 

We've helped over 1000 pharmacies across Canada reconcile their narcotics.

Features

Drastically reduce the amount of time narcotic reconciliations take to complete using our discrepancy investigation features.

Smart Notifications When you Need Them

Instantly receive notifications letting you know which specific narcotics are due to be reconciled.  Adjust the schedule to meet the frequency in which you prefer or your local regulations require.
(text notifications are in beta).

Stress-Free Pharmacy Inspections

With the Narcotics Reconciliation Module, you're always prepared for your next inspection. Now you can delight pharmacy inspectors with complete, on-demand spot checks of past reconciliations and discrepancies in mere seconds!

Reconcile Narcotics in Only Minutes Per Week

Narcotics reconciliation can be time-consuming, and your pharmacy is busy! With iApotheca, you can schedule short, cyclical weekly counts so your narcotics are always reconciled, in only minutes per week!

 

Case Studies

St. George Ancaster Pharmacy

"Prior to using the narcotic reconciliation tool, we were completing reconciliations manually. The process would typically take us 2-3 days including the time it takes to count the narcotics and the time it takes for all discrepancies to be investigated.  We looked for another way to reconcile due to the headache that it had been causing us to reconcile.


We have now been using the tool for 1 year and our favorite aspects are that everything is in one final report and the support team helps walk you through the process at each step of the way.


It still takes 1 day working on and off to count the narcotics but the reconciliation portion is now completed in as little as 15 minutes.  Using the tool has eliminated the need for us to track narcotics using cards and logging things the way we used to have to.

I have already recommended the tool to one of my friends in the community."

-Khayrat Saad, Pharmacy Owner & Manager

Continental Pharmacy, Vancouver B.C.

"Before we began using your tool we would print off all of the purchasing and dispensing reports and manually match what has been purchased, dispensed and on hand in order to reconcile the narcotics.  As the pharmacy is still quite new, reconciling without the tool was taking about 2 hours with a small portion of narcotics.  We were looking for a better solution in order make the process more efficient.


We have used the tool for 1 year now and it has helped neatly organize everything and provide a final report that summarizes our reconciliation.  Our reconciliation has gone from taking 2 hours to now taking only 45 minutes to complete.


My favorite aspect of the tool is the ability to upload purchase reports without the need to manually match what is purchased to what is dispensed and on hand.  We have already recommended the tool to our other store location."

-Ada Lee, Pharmacy Manager

Parkdale Community Pharmacy, Toronto

"I like how iApotheca calls to followup on how the reconciliation process is going and provides help with getting through any discrepancies that come up.


We reconcile one third of our narcotics every 30 days and a reconciliation only takes us 1 and 1/2 hours now using the tool, which includes the time it takes to count the inventory.


My favourite aspect of the tool is how it compiles reports together that help you visualize your reconciliation and investigate any discrepancies that exist.


I would definitely recommend this tool to other pharmacies."

-Tiago Paulino, Pharmacy Techniican

 

Frequently Asked Questions

About the Narcotics Reconciliation Module

 

Why buy from iApotheca Healthcare? What makes us special?

We have spent the last four years working with pharmacists to learn how to make their narcotic reconciliation process as easy as possible.  We understand the stress and time associated with completing reconciliations and have specifically designed our tool to drastically reduce the time reconciliations take and improve their accuracy.

Narcotics Reconciliation is not my favourite thing. What happens if I put this off?

If your reconciliations have many unexplained discrepancies or they are not completed at regular intervals, you run the risk of breaking provincial, state and/or federal regulations depending on where you are located.  When reconciliations are completed more regularly, less discrepancies arise and therefore make the process go much faster.

What results can I expect from using your tool?

You can expect to save hours or days in the time it currently takes to complete the reconciliations of your narcotics and controlled substances.  You can expect to eliminate the causes of many more discrepancies that come up during your reconciliation and become audit-ready with ease.

Are there any hidden or extra fees?

No, there are no other hidden fees or setup fees.

Do I have to sign a long-term contract?

We offer month to month and annual payment options with no long term contracts and no cancellation fees.

What's included in the support service?

Our tool includes unlimited phone, email and ticket support with our narcotic reconciliation specialists from 9 am to 5 pm Monday to Friday Eastern Standard Time.

Will it work with my wholesaler and dispensing software?

We recognize the majority of the leading wholesalers and dispensing software reports and data sources.  Please contact us to ask whether we recognize yours.  In the event that we do not currently recognize yours, chances are we often can within a matter of a week or two.

How is the tool different from reconciling using your dispensing software and perpetual inventory system?

Perpetual inventory systems allow you to measure and track what is on hand in the pharmacy.  Narcotic reconciliations are performed to audit this system between the past and present to ensure that the perpetual inventory system matches what has been purchased, dispensed and destroyed over a period of time.

How secure is your platform?

The Narcotic Reconciliation Tool is both PIPEDA and HIPAA compliant and is secured with SSL and database-level encryption to protect all data hosted within it and during transmission.